If that person is using Outlook, the document even appears as an attachment icon the person can open. In Outlook 2016, when you attach a document that's stored in your OneDrive folder and email it to someone, the recipient is automatically granted edit permissions. Who wants to email someone a link and then find out that they can't open it or can open but not edit it? That's because setting permissions can be such a hassle.

Microsoft knows that a lot of times users will download cloud-based documents and then email the files rather than send the colleagues a link to edit the documents in the cloud. Office 2016's biggest sharing innovation appears not in the major document apps (Word, Excel, PowerPoint) but in Outlook's attachment feature.

A Share button sits on the right side of the toolbar in the major desktop apps: Word, Excel and PowerPoint. Office 2016 makes it especially easy to invite others to view and edit the same documents.

Simple Sharing, Cloud Attachments in Outlook

However, in order to message or call someone, you have to either be using Skype for Business within the same organization or, if you are using regular Skype, the users' email must be in your contacts list or linked to a public Skype account. With Skype minimized, my friend's video appeared as a small floating window on top of the document, so there was plenty of room for us to edit content while still seeing each other's faces. When I hit the Video Call button on my friend's name, Skype for Business popped up and initiated a call for us so we were able to chat while editing a document.

Word 2016 upgrade